September 19, 2023
Given the intricacies involved, entrusting this responsibility to a seasoned managed service provider, especially in a bustling city like London, can be highly advantageous. Below are steps to plan a successful office move and the advantages of entrusting this task to a support company like us.
1. Develop a Clear Moving Plan
Establish a Timeline
Start by setting a realistic deadline for the move. Depending on the size of your office, a few months to half a year might be needed.
Create a Budget
Moving an office can be costly, but with a well-defined budget, you can manage expenses and prevent unexpected costs.
Assign Responsibilities
Delegate specific tasks to team members. This will ensure accountability and a smoother transition.
2. Evaluate and Update Office Infrastructure
Office Networking Assessment
Before the move, assess the current state of your office networking. This will help in determining the need for upgrades or modifications.
Consult with an Office Networking Cabling Company
Modern businesses depend heavily on their network infrastructure. Engaging an office networking cabling company will ensure that your new location is ready with high-quality, efficient cabling solutions.
3. Inventory and Label Everything
Catalogue Office Assets
Document every item to be moved – from furniture to IT equipment. This will not only aid in organisation but also in insurance claims should there be any damage.
Label Clearly
Clearly mark boxes and equipment with their destination in the new office.
4. Notify Stakeholders
Inform Employees
Keeping your team in the loop will prepare them for the move, reducing anxiety and resistance.
Update Business Partners and Clients
Informing your stakeholders about the move ensures uninterrupted business operations and maintains trust.
5. Choose the Right Moving Day
Avoid Peak Business Times
It's best to move during a weekend or outside business hours to minimise disruption.
Check Weather Forecasts
Weather can impact the move, especially in cities like London, so planning around good weather can be beneficial.
6. Manage IT Requirements Effectively
Considering the significant role of technology in modern businesses, special attention is required when moving IT infrastructure.
Backup Data
Before unplugging any servers or workstations, ensure all data is backed up.
Partner with a Managed Service Provider in London
A managed service provider specialises in managing and supporting IT systems. They can help in the transition and setup of your IT infrastructure in the new location, ensuring minimal downtime.
7. Conduct a Post-Move Review
After settling into the new space, assess the move.
Gather Feedback
Understanding the experiences of employees can offer insights for future transitions.
Test Systems
Ensure that all office networking systems are functioning correctly. If there are any issues; address them immediately.
The Benefits of Having Your Move Managed by a Support Company
Expertise
Companies like us; a managed service provider in London have experience in office moves. We understand the intricacies and challenges, ensuring a smoother transition.
Efficiency
A support company can streamline the process, reducing the downtime which can otherwise negatively impact business operations.
Cost-Effective
While there's an upfront cost associated with hiring experts, the savings in potential downtime, mistakes, and lost productivity can be immense.
Peace of Mind
Knowing professionals are handling your move allows you to focus on core business operations.
Leveraging Modern Technology
With the evolution of office networking, relying on a professional ensures that you're making the most of modern technology, enhancing productivity in the new location.
Customised Solutions
We can provide professional tailored solutions, catering specifically to your business needs.
Moving an office in a fast-paced city like London requires meticulous planning and execution. From office networking to hardware implementation, each step is crucial for a successful move. TSI Shipping highlight some of the most prevalent office move problems recently in their article here. By employing a managed service provider like us, you not only benefit from our expertise but also mitigate risks, save time and cost, and enjoy a hassle-free transition.
For those planning on moving office in London, outsourcing this complex task to a managed service provider is a strategic decision that pays off in efficiency, effectiveness, and peace of mind. Contact us at Origin today to see how we can help to support you and your business.